Everyone reacts to task saturation differently, and unhealthy coping mechanisms will only prolong the saturation. The only way to get back on your feet and increase productivity is to eliminate task saturation completely.
First and foremost, you need to train your employees to recognize task saturation when it starts to hit them. More often than not, properly trained employees will be able to sense task saturation occurring, and then adjust as they see themselves reverting to an inappropriate coping mechanism.
Just because your employees are able to sense task saturation on the horizon doesn’t mean that you’re out of the clear yet. You need to take task saturation out of your workplace. Kill the weeds before they choke the grass. This doesn’t mean lighten the workload, but rather, build into your company standards three simple processes that fighter pilots use to keep task saturation at bay.
3 Simple Ways to Eliminate Task Saturation
The first tool fighter pilots have to eliminate task saturation is their checklist. It may seem trivial, but it’s a memory jogger. It’s based on training, people’s experience, and the standard operating procedures of your company. They help guide employees around “choke points,” places where there can be delays or places that can bring operating procedures to a halt. Find what areas of your business could cause choke points and build in a stress-reducing checklist that the everyday employee can revert to.
The pilot’s second tool is a cross-check. Imagine, if you will, what it’s like for a single-seat fighter pilot monitoring 350 switches and dials, all at one time. How do they stay focused on the overall mission objective and still fly the aircraft? That’s where cross-checks come into play. Of the 350 instruments in the cockpit, there are a couple that are really important to pay attention to.
- Attitude Indicator: A little ball suspended in fluid half brown, half blue, representing the ground and the sky. If the pilot sees more brown than blue, the aircraft is in dive. If he or she sees more blue than brown, the aircraft is in a climb.
- Altimeter: A key instrument that indicates how high an aircraft is flying. It helps pilots see if they are on track and if everything is operating smoothly. If it indicates that something is wrong, they head back to the attitude indicator and adjust, then back to the altimeter, and so on.
This is the hub and spoke of the cockpit cross-check. Back and forth to key instruments, always scanning, never channelizing. So how does this translate to your business? For most companies, your attitude indicator is customer satisfaction. Are they happy? Do they rate your service highly? You read this every day, every hour.
Your other instruments are determined by the priorities of your business. Maybe it’s the sales funnel or click-through on a website. Whatever it may be, your defined instrument panel needs to help you get regular data inputs that you can run across a smooth, disciplined cross-check.
The last tool is called mutual support. Pilots never go anywhere without a wingman. They fly as a team, and their wingman is their partner. They’re physically positioned where they can assist the pilot if he or she gets into trouble. In your business, do you know enough about the other person’s role in the cubicle next to yours, in the office across the hall, across town, or even across the country?
Mutual support requires that we learn each other’s roles and rely on each other. The more you know about the other’s job, the easier it will be for you to eliminate task saturation altogether. Words are the swords in the combat of businesses, and two people operating together allows for latitude in negotiations and operations.
Take the time to talk to your team about task saturation. You’d be surprised how much change you can engineer with simple education. If you’re not sure where or how to start, let our team building consultants give you a hand.
Our consultants are experts at building cohesive teams and eliminating task saturation in your business. Reach out to us here to get started.